Comments should allow mentioning users from your team and guests
At the moment, the mentioning functionality becomes populated with users only after they have posted a comment (refer to screenshots), even when the link is viewed by users within the same team (account type - wise).
However, if we delete an user's comments, mentioning doesn't reflect that (still shows that user in the list), so we are currently doing that to simulate the feature.
It would be very helpful if there was this flexibility in working collaboratively with XD, as my team is trying to evangelise using this product to management over other competitors.
Moreover, mentioning is only available for Adobe User Accounts, and not guests. This is forcing non-design co-workers to have an account, which in turn makes it less likely for our team to adopt XD.
We are always on the lookout for new features implemented and we are happy this forum is took into consideration by the Adobe team <3
Andy Coates commented
This is still frustrating that you can't even mention the person who created the file (presumably unless they've already commented once).
It seems like you should be able to @ any member of your team, not just ones that have commented on the document already. What if I want to bring a teammates attention to it? And I assume Adobe knows who is on my team, and could easily populate the @ list.
Danielle Corey commented
short term, it seems like an obvious fix to show the file creator auto populated in the @mention dropdown, plus anyone who views the file and is logged in. that will at least start to address this issue, which is a major pain point for my team as well.
in the future, I hope you'll provide a way to allow access to team members and auto populate the @mention menu with identified team members
Thank you for reaching out to us with your requests.
If you are creating a public link in XD, it can be accessed by anyone who has the link and it has no security layer. In this case, @mention only lists names of the users who has commented once. Please note that anyone with the link can potentially open it in a web browser and view the content. They do not need to sign-in at all. For @mention to list names, we will need to know the users accessing it. In other words, users who have signed in to access it.
This is true for Guest users as well. When you choose to get in as a Guest user, you do not need to login using any email ID. @mention will not be able to send any notifications to such names that we do not know anything about.
On the other hand, if you are using a private link published from XD, then to access such a link, users will have to login using their Adobe ID (adobe ID can also be a free account!). In this scenario, @mention will list all the users whom you have invited on that private link (without them having to comment at all). This is because, we already know who are the invitees and hence know their email ID's.
Hope this helps clarify your questions and let's you know how @mention currently works in different types of shared links?
Happy to answer any other questions or concerns.