Manage access rights for cloud documents (view-only, read-only)
I manage sticker sheets for my UX team. It is too easy for anyone including myself to accidentally make undesired adjustments to the sticker sheet which will be pushed to everyone that I have shared it with.
There needs to be a toggle to switch between edit mode and view mode so these mistakes are avoided.
I would also like to be able to set varying security rights so that some people will be able to edit and others will only be able to view.
I use CC Libraries as a work around because it allows read-only permissions but the XD components don't sync states and aren't linked so if I make a change to the original master my designers don't get the updates automatically (which XD assets does fantastic) but if I shared the file with them they could edit the masters which I don't want.
I want to grant permissions to the users whom I shared the file with.
In other words, I want to share a UI kit that contains a lot of well-designed UI components with my team to fast pace our work but I don't want them to edit the file. They can just view it and can make copies of the existed UI components.
I'm always worried my devs will forget to save a local copy and mess up the cloud file. Please allow for access rights by Creator when sharing or inviting people to file via the cloud.
Hugo Frossard commented
This is typically big company basic features Adobe need to take into consideration if they want to be adopted
Lukacs Adamis commented
I worked at a large multinational corp. I must share the assets without allowing our numerous team members to edit them. As of now I don't share the assets via Adobe CC. I share it as a file on a Sharepoint sever. Huge thumbs down.
Ability to share files with view access only.
Example: share a UI/Brand library with other designers to use components/styles without letting them edit master file-like sketch or figma libraries.
We could consider a workaround with CC libraries. You import all your components in a CC library. Then you share it to the members of your team. With this approach you can set permissions (edit, read only). This way your team can work with the elements without breaking the consistency. BUT, doing so, if you want to update an element inside the library, you have to delete it and re-import the updated one.... Which of course have no impact on the existing files using the previous component -> pointless. A design system is not for designers only, please listen to all of these meaningful comments !
I would like to share with other users in read only mode so our Design System is only updated by the design team and the conception team can only import assets or open the file.
Is there a way to share an XD cloud document (design system) with someone and not grant them access to edit the document? Similar to CC Library sharing (view access only). That way they can link to the assets but are unable to edit the original assets.
We have 50+ designers that use our design system and if they all have edit access to the master document there will be chaos.
The fact that we can't easily revert changes only compounds this issue.
Hi all, I contacted my rep at Adobe and confirmed they are exploring this functionality and are hoping to make it available in late 2020/early 2021. At least its on their radar :)
Jack Reeves commented
With an open source project this makes sharing design system assets with XD impossible
Jezper Söderlund commented
As a member of a UX team responsible for keeping a design system up to date, we're limited by the inability not to push updates to a shared design system without asking my colleague (who originally shared the document) to do the update.
So as a first step, I'd like to see the ability to add more administrators to a shared document.
As a next step, thinking out loud, I'd love to set different levels or permissions, chains of roles, like editors and admins, where for example if an editor makes a change, an admin has to review it.
Michael Laugesen commented
I agree, we have the same issue in our org. I have a workaround (which is annoying) but i create versions of the file, and keep a separate design file, for me only.
Eg: filename_v01_design and filename_v01_dev
Adrian Westlake commented
I work in a large enterprise, and allowing everyone edit access to the central design system is potentially destructive.
This is much needed! Sharing design system files is dangerous if everyone as too much access to edit. There is too much potential for messes and destructive edits
When sending an "Invite to Edit" instead of ALWAYS allowing people to edit the Master Design System file, give the option to just share the assets. Would be nice to share Design System Components/Assets with others without giving them access to edit it.
This would be a great way to share your Design System with others outside of your team, but keeping the editing of the file within your team.