Manage access rights for cloud documents (view-only, read-only)
I manage sticker sheets for my UX team. It is too easy for anyone including myself to accidentally make undesired adjustments to the sticker sheet which will be pushed to everyone that I have shared it with.
There needs to be a toggle to switch between edit mode and view mode so these mistakes are avoided.
I would also like to be able to set varying security rights so that some people will be able to edit and others will only be able to view.
I would like to share with other users in read only mode so our Design System is only updated by the design team and the conception team can only import assets or open the file.
Is there a way to share an XD cloud document (design system) with someone and not grant them access to edit the document? Similar to CC Library sharing (view access only). That way they can link to the assets but are unable to edit the original assets.
We have 50+ designers that use our design system and if they all have edit access to the master document there will be chaos.
The fact that we can't easily revert changes only compounds this issue.
Hi all, I contacted my rep at Adobe and confirmed they are exploring this functionality and are hoping to make it available in late 2020/early 2021. At least its on their radar :)
Jack Reeves commented
With an open source project this makes sharing design system assets with XD impossible
Jezper Söderlund commented
As a member of a UX team responsible for keeping a design system up to date, we're limited by the inability not to push updates to a shared design system without asking my colleague (who originally shared the document) to do the update.
So as a first step, I'd like to see the ability to add more administrators to a shared document.
As a next step, thinking out loud, I'd love to set different levels or permissions, chains of roles, like editors and admins, where for example if an editor makes a change, an admin has to review it.
Michael Laugesen commented
I agree, we have the same issue in our org. I have a workaround (which is annoying) but i create versions of the file, and keep a separate design file, for me only.
Eg: filename_v01_design and filename_v01_dev
Adrian Westlake commented
I work in a large enterprise, and allowing everyone edit access to the central design system is potentially destructive.
This is much needed! Sharing design system files is dangerous if everyone as too much access to edit. There is too much potential for messes and destructive edits
When sending an "Invite to Edit" instead of ALWAYS allowing people to edit the Master Design System file, give the option to just share the assets. Would be nice to share Design System Components/Assets with others without giving them access to edit it.
This would be a great way to share your Design System with others outside of your team, but keeping the editing of the file within your team.