Allow multiple people to share a link to the same published URL (multiple owners of a Prototype or Design Spec)
Collaborative work: Updating 'share link' of an .xd file not possible on another machine
System: macOS Sierra 10.12.6
XD-Version: 0.8.22.17 Beta
We are working with different people on the same .xd file. Updating the prototype link is only possible on the machine with wich the .xd file was created. The other people can only create new links.
- Create an .xd file
- Publish prototype
- Save the .xd file
- Open the same .xd file on another machine
- Updating the published prototype link not possible (only creation of new link)
We announced CC Spaces in XD today at Adobe MAX! In a space, all members will be able to publish a link. More details to come!
Just how you can invite co-editors to your file, you should be able to give someone permission to update share link. In a collaborative environment that is a must. You can’t just have one person do that. I’ve started implementing our design system in XD and now I’m considering Figma instead because of the lack of shared permissions.
I completely agree. Our primary designer is in a different country and I don't want to wait until he has updated the link for us to share updates with our client.
Christoph Leitner commented
This is really important. The need to ask colleagues to update links costs a lot of time and sometimes causes unnecessary delays when people cannot be reached.
Andreas Walch commented
Please Adobe make it happen 🙏
shingo kubouchi commented
If the share link was saved as part of the file it would mean another team member could pick up a file, make changes, and update the link. Currently if that happens a new URL is generated creating confusion with client and developers as they end up with multiple instances of a file and can end up looking at out of date artwork.
If we use cloud files, and I invite another person to edit my file they cannot publish the link, they can only ask me to do that.
This is no good in a team when people work different days or take holiday etc.
Allow co-editors (or create a new role) to create or update sharing links in XD
In my team, we often hand off to one another to either finish the project or share with others for feedback. Being able to update the link without having to go back to the original owner would really speed up the process.
I just want to clarify that the work around for this is to "share accounts." Which would be in direct violation of federal law. As password sharing is technically illegal under the Computer Fraud and Abuse Act (CFAA, 1986). Especially in work environment situations where the end users are almost never the computer owners.
Additionally, anyone working in any type of field that deals with personally identifiable information, for instance, healthcare, finance, government, education etc... are strictly forbidden by their cyber security teams to utilize shared accounts.
These points alone are enough to make this feature a priority immediately.
How am I supposed to take days off if it is not possible for team members to create share links from our collaborative document?
Raghav Herle commented
really adobe still in backlog ?
4 years and still in the backlog.
I would dearly love to have more insight into how things get prioritized. We have only a team of 2 and this issue represents a major blocker for collaborative design. I can only imagine how difficult this must make the work of larger teams.
Perhaps if we address this as a security issue, it will get more traction.
Given that the only viable workaround here is for teams to share a login, Adobe might want to consider the ramifications of sharing login information.
Agnieszka Kostrzewa commented
We run to this problem as well. Only document owner can update links. Not very useful if the collaborator has to ask the owner for making the updates every time.
It seems this was requested in 2017, and it is now 2021. If we're going to use co-edit effectively, this is really important. Is this on the roadmap at all?
Vlad Iepure commented
Please, mighty Adobe overlord, make this feature available to us mere mortals.
Running into this problem nearly daily at the moment – cause we handle with several people different products and projects at the same time. So not always the Person who created the file is working on the project every day and others need to update it therefore. Or sometimes if a person is on holiday – we always have to transfer everything to a new document, which is so time consuming and creates to many copies of the same files, where it is to easy to lose focus. Just makes the work less efficient and makes us as designers spend to much time with unnecessary tasks.
Kim Busch commented
This is a critical feature! Please move this up the priority list. Without this feature, cloud documents provide little or no value to design teams.
Nora Gasparik commented
I just moved to XD after working on design systems in Figma for years. This feature is a must for every organisation that has separate design teams for features and a design systems team. Or even more than just one designer collaborating. I'd love it if this feature would be released soon.
Please Adobe! This is the most basic requirement to enable collaboration across a design team. Otherwise cloud docs become a hinderance rather than a helping feature.
This is such an obvious flaw it's inconceivable that someone thought it was a good idea to constrain sharing to just the file owner. Is it possible that you don't use your own product?
Ed Aranda commented
Adding my vote for this. I run an enterprise design team and like many others have stated, we often have multiple designers collaborating on a single XD file. The person who starts a project isn't always the same person who finishes the project. Additionally, the ability for multiple designers to iterate on each other's work over time is absolutely crucial to our workflow. What's the point of having great features like co-editing and cloud libraries if in the end, only one person on the team can publish share links? Semi-related, we need a shared folder structure for cloud documents. Each person having their own sandboxed folder structure that's only visible to them is ridiculous.